New call-to-action

Trade Show Crates & 10 Things To Do Before a Show

trade show cratesValley Box manufactures heavy-duty trade show crates. We believe in properly protecting your booth so it arrives at the next show in perfect condition. Let us take care of protecting your booth while you focus on the 10 things you should be doing before you attend a show.

Participating in trade shows can require a major investment of time, money, and resources. Trade shows can be incredibly effective, but they can also be a complete waste of time and money.

Your potential for success at a trade show depends a great deal on your advanced preparation.

To maximize your participation consider the following before you’re off and running to the next trade show.

Ready to get started on your trade show crates?

Click the button below to start the conversation
trade show crates

1. Gauge Prospecting Opportunities

Be tough in your evaluation of a show's worthiness by profiling the exhibitors to be sure it's worth your time to attend. Pick out the top 10-20 exhibitors your prospects would be interested in. If there are exhibitors selling similar products/services to your company this can indicate good prospects will attend.

Research websites, social media presence, Google map locations (some businesses look bigger than they are in reality). Try to narrow the list down to the top 10-15.

2. Pre-Register

Avoid the confusion and long lines at the show by pre-registering for your booth or name badge. Also, now is the time to plan to bring any employees who would greatly benefit from attending the show.

Attend seminars and workshops if available, these educational presentations are part of the reason you're going.

3. Book Hotel

Make reservations for transportation and lodging early on. Try to book a hotel very close to the trade show. Check to see if the trade show organizers have reserved rooms at a discount.

Bonus tip: Check out sites like Airbnb. Sometimes there is a better deal closer to the event and you'll have a kitchen, which cuts down on expenses.

4. Trade Show Crates trade show crates

Make sure to get your trade show display spruced up packed and ready to go in your trade show shipping crates. Be sure to allow enough time for the crate to arrive in the loading area within the timeline dictated by the event coordinators.

Having a painted crate can help aid in identification once you are on-site waiting for a forklift driver to deliver your trade show shipping crates so you can set up for the event.

Prevent damage from carriers with custom-sized cubbies and shelves to securely hold fragile TV monitors, signage, and collateral. Ties downs can secure large heavy pieces of your trade show display assuring a damage-free shipment.

trade show cratesAdhere to damage indicators to the outside of the container. Go so far as to keep tip-n-tells on hand. When one is triggered replace it before the next carrier takes the crate. This is a great way to prove when the damage occurred to trade show shipping crates. 

The Valley Box reversible trade show shipping crates are a great way to expedite the installer's time and reduce confusion. 

5. Gather Marketing Materials

Put together marketing collateral to have on hand at the trade show, bring more than you intend on handing out. Remember to include: timely information, a one-page company biography, a corporate structure chart, sales figures, complete product information (specs, distribution methods, pricing), photos, and key contact info. Don't forget to bring plenty of your own business cards!

6. Practice Pitch

Decide how you'll pitch your product to exhibitors and attendees. Practice your pitch and your presentation of the marketing package until it comes naturally and doesn't sound like a pitch.

7. Set Goals

Ask yourself what you want to get out of it. Do you expect to sell, learn, brand, or launch? Have set goals of what you'd like to accomplish such as; a number of vendors to visit, increased visibility, gaining exposure, purchasing, attending seminars, new product discovery, or specific contacts you'd like to acquire in the industry.

You can have more than one goal, of course, but the point is that you need to be clear about what your participation in trade shows is going to achieve. Set your objectives (i.e. 10 new orders, 50 contacts, 25 qualified leads, 3 articles in trade journals, etc.) and track your results.

8. Know your Company's Needs

You can come back from the event with helpful information for other members of your team such as Purchasing, HR, Marketing, or Production. By knowing your own company's needs before the show you can seek out:

  • New suppliers who can save your Purchasing department money.
  • New job applicants often frequent trade shows, this is a great opportunity to meet some new talent.
  • Competitor analysis is as easy as stopping by their booth and grabbing some collateral.
  • New technology can affect everything from tools to software, and devices.

9. Pack

Pick out professional, but very comfortable attire, as you will be on your feet for 2-8 hours. Allow enough room in your suitcase to bring back more than you take. This includes literature, freebies, and product samples. Some exhibitors provide bags but come prepared by bringing a comfortable carryall for all that literature.

10. Promote, Promote, Promote!

trade show crates

Get the word out that you're attending the trade show by inviting your colleagues, clients, customers, and suppliers. Be sure you include all the details and a link to the registration page.

    1. Add an announcement to your E-mail Signature, Invoices, and Press Releases
    2. Create buzz on your; Website, Twitter, Linked In, Facebook, Blog, and Email newsletters.
    3. Connect with the Show! Don’t forget to follow the Trade Show on Twitter, and Facebook and join them on LinkedIn.


Next up, follow these 10 Tips to Maximize Your Time at a Trade Show and you'll be confident in knowing that your time spent there is worthwhile.

About Us

Valley Box is a premiere industrial-grade packaging company protecting manufacturer's products inside custom wood crates and made-to-order material handling equipment since 1965.

Valley Box's packaging experts develop specialized solutions for trade show crates which require additional planning to design the interior so that display components can be conveniently removed and loaded on location while maintaining proper protection during transit.

Valley Box helps you maximize your trade show display investment by incorporating protective details such as; foam or carpet-lined surfaces, metal-edged corners, vibrant painted exteriors, loading ramps, pedestals on casters, and more.

Topics: Tips

Valley Box Company

Written by Valley Box Company

Valley Box demonstrates what is possible beyond just the typical wooden crate. This specialty crating manufacturer works with a wide variety of materials from wood to plastic, corrugated, metals and more. Discover how to take specialty crating to the next level.